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OOSL Board Positions

Old Orchard Service League benefits from its many parent volunteers. Below are listed several of the volunteer opportunities within OOSL. For more information, please contact the OOSL President.

Board PositionResponsibilities

President

Create agenda for monthly meetings
Run meetings
Find volunteers for open positions
Meet with committee chairs

Time Commitment: 6-10 hours a month (some work at home)

VP

Run meetings in president’s absence
Help president

Time Commitment: 2- 4 hours a month (some work at home)

Secretary

Take meeting minutes

Time Commitment: 2 hours a month (at school)

Treasurer

Keep all financial records and meet OOSL financial obligations

Time Commitment: 15 hours a month (most hours done at home)

Hot Lunch

Vendor Manager:
Contract with and manage food vendors
Make sure the orders are placed for the specific days

Time Commitment: 8 hours a month

Volunteer Manager:
Make sure volunteers are there for each Wednesday

Time Commitment: 4 hours a month, mostly at home

On-Line Manager:
Set up on-line ordering system.

Time Commitment: 10 hours twice a year, at home

Auction

Chair (can be split with two people):
Manage all volunteers
Manage event day activities
Pick venue, DJ, auctioneer, negotiate contracts
Advertising, including invite
Create Program
Run event on night of

Time Commitment: 25 hours a month for 3 months, 40 hours in auction month, most hours at home)

Silent Auction Coordinator for Businesses (can be split between several people):
Solicit items from businesses, stage item, make signs

Time Commitment: 60 hours, most at home

Auction Coordinator for School Donated Items:
Create list of school donated items for silent auction; make signs and certificates
Work with teachers to come up with teacher experiences for the live auctions; make signs & certificates

Time Commitment: (60 hours, most at home)

Decorations:
Conceptualize, buy and prepare decorations for auction

Time Commitment: 10 hours

Data Entry, Bid Forms, and Tax Receipts:
Enter all auction items and guest information into Auction tracker program
Print out bid sheets for auction
Print out guest receipts
Mange check-in and check-out on auction nigh

Time Commitment: 40 hours, at home plus auction night

OOSL Parent Social

Chair (can be split with two people):
Advance planning (date, theme, menu planning, flyer, e-vite): 8 hours
Event Program (Slide Show, printed materials- if any, name tags, etc.) 4 hours
Decorations (design, purchase): 4 hours
Event Set-up (tables/chairs/decorations): 2 hours
Event Clean-up: 2 hours

Time Commitment: 20 hours over one month

Cooks (Need minimum of 6 people):
Cooking Prep (planning & shopping): 4 hours
Cooking @ Event: 8 hours
Event Clean-up: 2 hours

Time Commitment: 14 hours per person

Book Fair

Chair (can be split with two people):
Advanced Planning (6 – 10 hours) including:
August - Advance meeting with Claire Teel at Hicklebee’s Hicklebee’s does a bulk of their book fair ordering from publishers in August
August - October - communicate w/ teachers regarding books they want to see at fair
September - Schedule hall with Melissa and Church and ask to be put on school calendar. Usually Book Fair is in week following Thanksgiving break
September to October - Volunteer recruitment (www.volunteerspot.com app for managing)
September - November - communicate dates to school families
November – Work with Melissa Green to schedule Book Fair class visits on Tuesday of Book Fair
November – advertise: flyers, pop-up screen on OOS website, emails, signage at the classrooms
November – Final meeting with Claire (learn how to use the register, run reports, etc.)

Week of Book Fair – (24 – 36 hours) including:
Schedule: Monday-setup, Tuesday-Thursday-Sales, Thursday night – tear down
Pick up books and register
Setup in the Hall
Setup – ~ 6 hours
Sales - ~ 3 to 5 hours Tuesday, Wednesday, Thursday, depending on staffing; a.m. open register/p.m. close out register and run credit card report
Teardown - ~ 3 to 5 hours

Post Book Fair Orders – 5-12 hours over ~ 2 weeks
Pick up/deliver/reconcile book orders

Time Commitment: (58 hours over three months with most work on book fair week, which is the week after Thanksgiving) 

Escrip Coordinator

Learn how Escrip works
Keep track of Escrip donations
Advertise the program and encourage parents to sign up

Time Commitment: 2 hours a month

Technology Chair

Work with the school and the board in forming technology goals for the school

Time Commitment: 0-8 hours a month depending on on-going projects

Welcome Breakfast Coordinator

Coordinate with school to pick a date, usually held the second or third Friday after school begins (note Jewish Holidays)
Make sure event is put on school calendar
Publicize event by sending flyers home and sending out emails
Arrange to have tables set out in quad with tablecloths
Purchase or make food and drinks for morning of the event
Arrange for OOSL board members to be there

Time Commitment: 8 hours total, including event

Web Mistress

Update and maintain web site

Time Commitment: 1 hour a month at home

Innisbrook

Dend out flyers and emails to promote on-line Innisbrook sales

Time Commitment: 5 hours in October or November

Newsletter

Publish OOSL newsletter once a month


Time Commitment: 4- 6 hours a month, at home

 



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